Aged Debt Report

The AGED DEBTS REPORT is a comprehensive report that lists debtors who have been setoff for a specific time frame OR all debts that have not yet been setoff.

There are two different options:

• Debts that have been Setoff
• Debts that have NOT been Setoff

Information:

• Not Setoff:
  • SSN
  • Last Name
  • First Name
  • Current Debt Amount (balance after the setoff)
  • Account Number
  • Compliance Date
• Setoff:
  • Last Name
  • First Name
  • Current Debt Amount (balance after the setoff)
  • Setoff Amount
  • Setoff Date

• Report totals include: Debt Amount and Setoff Amount

Criteria for Selection - Setoff Start Date and Setoff End Date

Order: there are three options:

• SSN
• Last Name, First Name
• Compliance Date, Last Name, First Name

Frequency: This report can be run at anytime.

Account Codes:

• As with all reports the account codes/departments is selectable:

- As all other reports, this menu requires access rights assigned in the User Setup. Each Account Code/Department must show "ACCESS", not "RESTRICTED". This report can only be generated for the account code/department that the user has access rights to.

1. From the Reports menu:

2. Move the mouse over Aged Debt Report and click this option: 

3. A dialog screen appears: 

4. Enter a date range: Start Date (Setoff Date) and End Date (Setoff Date):

Both dates default to today, but type over to edit, or use the to initiate the calendar.

5. Select one of the two options:

• Debts Setoff - will only print debts that have been setoff (since implementing this software and not deleted by a Delete Debtor or Year End Delete). This option will use the Start and End Date range.
• Debts NOT Setoff - never setoff (since implementing this software and not deleted by a Delete Debtor or Year End Delete) . This option DOES NOT use the Start and End Date range, it lists ALL debts never setoff for the selected Account Code/Department.

6. Select one of the three options of print order:

7. Select the desired account code/department:

• It defaults to ALL, click the to display all account codes that are accessible as set-up in the User Setup.

• Select the desired account code/department

Sample Aged Debt ReportDebts NOT Setoff - Last Name, First Name order - for "HLT" Account Code

Sample Aged Debt Report - Debts Setoff - uses the Start and End Date Range of 10/01/2012 - 11/12/2012 and SSN order for ALL Account Codes

This report uses the Print Preview options:

  - terminates the view of the report and returns to the Main Menu: